Scheduling a Meeting in the Teams Client

Microsoft Teams is integrated directly with the Outlook calendar. You can manage your calendar and create meetings in Teams similar to the Outlook calendar.

1. Login Teams using the app or teams.microsoft.com
2. Click the New Meeting button in the upper right
3. Enter the meeting title
4. Add the required attendees  by typing in email addresses and selecting them
5. Continue adding until all required members are included
6. If desired, select the Optional attendees and repeat the selection process
7. Suggested timeslots will show below the date/time fields
8. Select the date and time desired - Note that the Free or Busy below each attendee will change as the date/time is updated
9. If the date and time works, you can continue to the next step, if you would like to use the Scheduling Assistant do the following:
   • Select Scheduling Assistant in the top region, if you don't see it, expand your window or click the +1 shown besides the word Details
   • Click on Scheduling Assistant
   • A grid will open showing all required and optional attendee schedules. In the top row, it will indicate any times where all attendees are free
   • Select a time that will work best for the meeting
   • Click on Details in the top section again
10. Add any meeting details in the details section
11.  Either enter a physical location for the meeting and/or check that the Online meeting is selected to generate a Teams meeting link for the meeting
12. Click the Send button in the upper right to confirm the meeting and send the invitation to the attendees